Vendor packet
We fix repair lists before they become problems.
Vendor-ready repair closeout for property managers, resorts, real estate teams, and facilities.
Send us the repair list. We close it out and send back completion photos, item-by-item repair notes, and a dated report your team can forward to the owner, broker, or regional manager.
- Who we work with — property managers, resorts, real estate teams, facilities.
- What we close out — punch lists, inspection items, turnover repairs, open work orders.
- What you get back — completion photos, item-by-item repair notes, one dated report.
What we close out
Repair work, finished and documented — not generic handyman hours.
Built for the repair list that lives between in-house maintenance and a specialty trade. We close out the items, coordinate the right licensed trade when an item calls for it, and document the work photo by photo.
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Punch lists & turnover repairs
Trim, drywall, paint, caulk, doors, hardware. The list between move-out and ready-to-rent or guest check-in.
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Inspection list closeout
The items between offer and closing. Closed out and documented in one dated report you can forward to the buyer's agent and title.
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Open work orders
The backlog growing faster than your in-house team can finish it. We work the list as overflow capacity and document each item.
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Guest- and tenant-facing items
Lights, leaks, running toilets, GFCI resets, loose rails, exterior touch-ups. The wear that turns into a complaint if it sits.
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Common-area & front-of-house
Lobbies, hallways, pool decks, breakfast rooms, laundry. The visible items that wear on the customer experience.
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Trade coordination
Licensed plumber, electrician, roofer, HVAC scheduled when an item calls for it — and tracked to completion so the file shows closed.
What you receive
One dated closeout report. Item-by-item. Photo-documented.
No piecing receipts together. No chasing trades for a status update. One file your team can forward to the owner, broker, or regional manager.
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Item-by-item repair notes
Every item on your list, marked closed or coordinated. Tagged to the room or area, with a short note on what was repaired.
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Completion photos
Taken the day of work. Before / after where it helps; a single completion shot when that tells the story.
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Dated report
Date on the report matches the day the work finished. Sent within hours of completion — not next week.
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One file to forward
Owner file, broker file, regional manager file. Forward as-is. No follow-up emails, no missing context.
How vendor setup works
Standard vendor onboarding — handled during setup.
Procurement gets what procurement needs. We handle vendor setup during onboarding so the first job can run on a clean paper trail.
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01
Intro & fit check
Quick call or email. We confirm service area, property type, and the kind of repair list you're working with. If we're not the right fit, we say so.
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02
Vendor paperwork
W-9, certificate of insurance, service agreement, and access plan handled during setup. We can route documents to your procurement or AP contact directly.
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03
Scope & billing contact
We confirm scope boundaries, approval workflow, photo / report delivery, and the billing contact — so the first job runs without back-and-forth.
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04
Best first project
Pick a single property or a single list to start. One job, one dated report, then decide whether to scale up across the portfolio.
Scope boundaries
What we do — and what we don't.
- We close out repair lists. Punch lists, inspection items, turnover repairs, open work orders — finished and documented.
- We coordinate licensed trades. Plumbing, electrical, roofing, HVAC, specialty work — tracked to completion so the file shows closed.
- We document the work. Completion photos and item-by-item notes in one dated report.
- We do not perform home inspections, code inspections, engineering reviews, or environmental testing. Those are different jobs with different licensure.
- We do not run open-ended hourly work. Repairs are quoted from your list, approved in writing, then closed out.
Best first project
Pick one property. One list. One dated report.
The cleanest way to evaluate us is on a single repair list with a real deadline. Send the property city, the list of open items, and the date you need it closed out by. We come back with a same-day quote, close out the items, and send back one dated report your team can forward.
- An inspection list ahead of a closing or final walkthrough.
- A turnover punch list before a guest check-in or new tenant.
- A backlog of open work orders piling up at one property.
- A vacant unit needing closeout before it goes back on the market.
- A facilities punch list ahead of a regional manager visit.
Two ways to start
Forward the packet. Or send us a list today.
The vendor packet is the file procurement asks for. The repair list is what we actually work from. Either one is a clean way to start — pick whichever your week needs.
Service area Springfield metro · West Plains · nearby travel areas
Call / text (417) 597-4470
Email hank@ozarkclosers.com
Hours Mon–Fri 7a–6p · Rush + weekend by arrangement